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Benefits Coordinator/Finance Clerk

Purpose:  The Finance Clerk provides care and custody of the records, books, and financial statements of the Board of Directors to ensure the efficient and lawful operation of the special education cooperative. To accomplish these tasks the Finance Clerk must work closely with the staff and administration of the special education cooperative.


Responsible to:  Board of Directors and Director of Special Education


Payment rate: $35,000-$45,000 depending on experience



1. High school diploma or equivalent.

2. Must possess business aptitude.

3. Must have advanced computer skills.

4. Must have advanced typing skills.

5. Must be a self-starter.

6. Desire to continue career improvement.

7. A valid driver’s license is on file at the Central Office.


Essential Functions:

1. Provide care and custody of the records, books, and documents of the Board of Education to ensure the efficient and lawful operation of the special education cooperative.

2. Ensure that all activities conform to cooperative guidelines.

3. Communicate effectively with all members of the cooperative and community.

4. React to change productively and handle other tasks as assigned.

5. Support the value of education.

6. Support the philosophy and mission of the Special Education Cooperative.


Physical Requirements/Environmental Conditions:

1. Requires prolonged sitting or standing.

2. Occasionally requires physical exertion to manually move, carry, lift, pull, or push heavy objects or materials.

3. Occasionally requires stooping, bending, and reaching.


General Responsibilities:

1. File an oath of office and furnish a corporate surety bond in an amount affixed by the Board of Directors or its designate.

2. Assist the Director and Board of Directors in budget planning, budget preparation, and other budget procedures as required by law.

3. Countersign all warrants drawn upon the treasurer by the order of the Board of Directors.

4. Issue, attest, sign, or countersign orders, warrants, checks, or other evidence of indebtedness only in the number of funds actually on hand in the treasury of the cooperative.

5. Keep a record of all warrants and warrant checks issued showing the number, date, and amount thereof, on what fund was drawn, and the name of the person or party to whom the same is made payable.

6. Open and keep an account of expenditures from each fund for which monies have been appropriated, and charge the appropriate fund with the amount of any indebtedness created at the time the indebtedness is incurred.

7. Keep a record of the amount of money in the treasury and in each particular fund.   

8. Collect and deposit all monies in the approved depositories of the Board of Directors.

9. Upon order of the Board of Directors invest idle funds within the framework of current Kansas law and in the best financial interests of the cooperative.

10. Provide care and custody of documents representing investment securities owned by the Board of Directors, and keep the Director informed as to maturing dates of such securities.

11. Act as Deputy Board Clerk if needed in the absence of the Board Clerk. Attend meetings of the Board of Directors and keep an accurate record of proceedings.

12. Coordinate all benefits for employees including maintaining and completing all paperwork for the cafeteria plan insurance including fringe benefits programs. 

13. Record appropriate deductions in the payroll system for each employee for insurance purchased and benefits received.

14. Provide all information, records, and reports as required by the Director, Board of Directors, Kansas State Board of Education, school and state auditors, and other agencies dealing with the cooperative.

15. Act as a Notary Public for the Board of Directors and Administration.

16. KPERS reporting and records and be the KPERS designated agent.

17. Act as Workman’s Comp representative including filing claims and appropriate record keeping.

18. Take care of all insurance for vehicles, buildings, and contents including liability and any reporting that may incur.


Other duties as assigned by the Director or Board of Director

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